ASHLAND COUNTY COMMON PLEAS COURT
General and Domestic Relations Divisions
Video Conferencing— Using “iVisit”
iVISIT VIDEO CONFERENCING INSTRUCTIONS
Various conferences or pretrials with the Court, as well as video arraignment, will be conducted using iVisit video conferencing software over the internet. The service is provided at Court expense, and is free to all other participants.
A. To participate in an iVisit video conference, you must do the following:
1. Download and install the free iVisit software at www.ivisit.com; and
2. Register and create a new iVisit user account utilizing an appropriate email address.
B. Court video conferences will be initiated by an assigned Bailiff of the Court approximately five (5) minutes prior to the scheduled start time. To log into the Court’s multiparty iVisit account, you will need to follow the following steps:
1. Add the Court’s multiparty username to your iVisit address book. The Court’s usernames are:
Ashland_Court and Ashland_Court2
2. In your iVisit address book, click on the Court’s username, and then select “Join Room” from the list of options.
3. iVisit enables the Court to make a record of the conference, it will therefore be necessary for you to activate the “others may record me” function (see the diagram below). You may also record the conference (either all others or just yourself) if you so choose, and if the function is active on your account.
4. PLEASE ADJUST YOUR SOUND SETTINGS, AND,
5. Practice using “push to talk” or the automated hands-free microphone setting. Since iVisit is free for simple two-party video conferencing, it is strongly suggested that you run a brief practice session with another member of your office staff prior to joining your first video conference with the court, just so you are familiar with the microphone, sound, and video streaming controls and features.
C. The Judge or Magistrate presiding during the iVisit video conference will log-in as an additional user. Therefore, you should remain logged-on until the Judge or Magistrate joins the conference. The Bailiff initiating the video conference will remain logged on for the purpose of making a record, but will not participate in the video conference itself. Prior to log-on by the Judge or Magistrate, those parties or counsel who are logged on will be able to communicate, but no recording will be made until the Judge or Magistrate instruct the Bailiff to begin the record. Please note that these communications are not protected by any attorney-client privilege, since the Bailiff will be able to see and hear all participants as the host of the session.
D. If you are having difficulties logging onto a scheduled video conference, please contact the Court. If technical difficulties do not permit the Court to initiate the video conference, all parties and counsel scheduled to participate will be telephoned and advised.
NOTE: See the Local Rules and Forms Page for additional instructions regarding the utilization of iVisit for criminal hearings,
and Its “private chat” feature utilized for compliance with Crim. R. 43.
“Ashland_Court” is typically utilized by Judge Forsthoefel for criminal proceedings.
“Ashland_Court2” is typically utilized by Magistrates Heydinger and Brown for domestic relations proceedings.